Trucking payroll software

Trucking payroll review software with source-document proof

DispatchAi supports completed-trip payroll review, fuel reimbursements, adjustments, preview packets, and Pay Drivers export-ready workflows.

Product workspacePlan and money proof

Billing defaults, payroll review, and report outputs stay visible before export.

Pilot readiness

Live pilot claims stay tied to QA evidence and current readiness gates.

Tenant isolation

Company-scoped routes, users, reports, and documents stay separated.

Preview-before-export

Financial and report outputs are reviewed in app before files leave.

Partner-enabled integrations

ELD, video telematics, accounting, and push claims stay setup-scoped.

Security and legal

Legal, privacy, security, subprocessors, DPA, and acceptable-use pages are public.

Trucking payroll software pathReview the plan, usage, and billing defaults before signing up.

PlanUsageDefaultsNo surprise add-ons

Fleet dispatchDriver uploadOCR reviewBilling readiness

4 office usersFleet Core$350/month

Includes up to 4 office users plus included driver access while native app, push, and store rollout remain in controlled QA.

Do not charge fleet drivers as full seats before certified ELD, physical-device app proof, and push proof exist.

8 office usersFleet Pro$700-$1,200/month

Use Fleet Pro when the customer needs more office users, heavier support, OCR review, or integration setup.

$350/month is too low when the office team doubles and support, training, and QA load grow.

100 driversFleet Pro / custom$700-$1,200/month

Keep driver access bundled during pilot and app beta, then consider low active-driver or document-usage overages after real app value is proven.

High driver volume should be quoted by active fleet usage, support burden, OCR volume, push, and integrations instead of a full per-driver seat.

Driver-heavy fleet without ELDCore plus usage guardrailsQuote after workflow review

Without certified ELD or hardware, price around dispatch, documents, reports, and office value rather than charging drivers like telematics seats.

ELD, video, and telematics remain partner-enabled until provider evidence and customer credentials are connected.

Audit before closeout

Payroll stays tied to completed loads, accepted paperwork, reimbursements, advances, deductions, and exceptions.

Payroll packets and reports stay preview-gated before any file leaves the system.

Pay Drivers can preview registers, export CSV, schedule, and mark paid without implying live money movement.

What is live now?

Fleet dispatch, driver upload, OCR review, billing readiness, payroll review, messages, and QA-proven stress workflows are the current MVP focus.

What comes later?

Live Gmail/SES ingestion, QuickBooks/Xero, telematics, production push notifications, and native scanner polish remain later-scope integrations.